Questions about trip sheets and fleet management
Short, checkable answers to the questions we are asked most often about trip sheets, fuel consumption, expiring documents and fleet costs. Each answer has its own page, with concrete examples and the legal references.
How do I get alerts before my RCA insurance or ITP inspection expires?
You add each vehicle with the expiry dates for RCA insurance, ITP inspection, the road tax (rovinietă) and the service interval.
Read the answer →How do I calculate the total cost of ownership (TCO) of a car?
You start from the purchase cost or the sum of leasing instalments over the holding period.
Read the answer →What is a digital trip sheet and how do I use it?
The digital trip sheet records the driver, the vehicle, the route, the kilometres, the purpose of the trip and the normed consumption.
Read the answer →How do I track my fleet's fuel consumption?
At every refuel you enter the litres, the total price and the vehicle's current mileage.
Read the answer →How much does fleet management software cost?
Free solutions cover only basic vehicle records; alerts and cost reports are missing.
Read the answer →What must a trip sheet contain?
A trip sheet must contain the vehicle category, the purpose and place of the trip, the kilometres covered and the company's own fuel consumption norm.
Read the answer →How is the normed fuel consumption calculated?
Normed consumption = base norm × kilometres covered / 100.
Read the answer →When is fuel 100% deductible?
Fuel is 100% deductible only if the vehicle is used exclusively for the business activity.
Read the answer →How do you calculate the cost per kilometre of a company car?
Cost per kilometre = the vehicle's total costs over a period ÷ the kilometres driven in the same period.
Read the answer →Can an employee use the company car for personal purposes?
Yes, the employee can use the company car for personal purposes if the company allows it.
Read the answer →4fleet or Frotcom: which should you choose for your fleet?
Choose Frotcom if you need real-time GPS tracking, remote tachograph download or driving-style analysis.
Read the answer →4fleet or CargoTrack: which should you choose for your fleet?
Choose CargoTrack if you want real-time tracking, remote tachograph download or fuel monitoring with a probe.
Read the answer →Alternatives to Frotcom for your company fleet
If you still need GPS tracking and tachograph data, the alternative is another GPS platform, for example CargoTrack.
Read the answer →What is fleet management software and what does it do?
It keeps vehicles, drivers, documents, servicing, fuel and costs in one place.
Read the answer →Fleet records in Excel or in software: when is Excel no longer enough?
Excel is enough if you have a few vehicles and a single person keeping the records.
Read the answer →How do you keep track of company drivers' driving licences?
Keep one record per driver, with the licence expiry date.
Read the answer →What do you track for a fleet of 5–10 cars?
The deadlines of each vehicle: insurance, inspection, road tax and service.
Read the answer →How do you organise trip sheets for several cars?
Keep one sheet per vehicle and driver, not one shared sheet for the whole fleet.
Read the answer →4fleet or TrackGPS: which one for your fleet?
TrackGPS is a telematics platform: real-time location, fuel tank level, driver behaviour and a mobile app.
Read the answer →4fleet or Fleety: which one for your fleet?
Fleety publishes a per-vehicle price: 5 lei a month, or 4 lei with annual billing, first vehicle free, according to prod.fleety.ro.
Read the answer →4fleet or autoMinder: which one for your fleet?
autoMinder publishes e-mail and in-app alerts for inspection, insurance, CASCO, road tax and service, at 30, 14 and 3 days, according to its site.
Read the answer →What are the alternatives to autoMinder for a company fleet?
4fleet: records for vehicles, documents, costs and trip sheets, without GPS and without a mobile app.
Read the answer →What are the alternatives to Fleety for a company fleet?
4fleet: per-vehicle records, with the due-date list in the panel, no e-mail or push alerts and no GPS.
Read the answer →