The vehicles, the dates that expire, the fuel and the trip sheets, in one account.
Plate (kept in capitals without spaces, with the spelling you typed shown on screen), make, model, year, VIN, chassis series, last odometer reading and fuel type. You also record whether it is owned or leased, the acquisition date and cost, the assigned driver and a status of active, inactive or sold.
Insurance, technical inspection, road-use vignette, periodic service, seasonal tyre change, comprehensive cover, leasing instalments or any other document, each with provider, policy or reference number, validity dates and cost. You can attach the file to the record.
Overdue and soon-to-expire items from documents, driver licences, the next periodic service and missing trip sheets, most urgent first. The warning window is 30 days unless you change it. The list lives in the app: 4fleet does not send e-mail or text messages.
Name, phone, e-mail, licence number, licence categories and expiry date. A licence that is about to lapse appears in the same list as vehicle documents, and each vehicle can have an assigned driver.
Log service, repairs, accidents, tyres, inspection visits and other jobs with date, mileage and workshop. Each entry holds labour and parts lines with quantity and unit price, and the total is added up for you.
Record date, odometer, litres, cost, fuel type and station for each fill-up. The entries feed the cost per vehicle, the monthly fuel balance and the check of real consumption against the norm.
A trip sheet records date, departure and arrival, start and end place, odometer at both ends and purpose. Save a recurring route once and generate one sheet for each chosen weekday across a date range. The closing odometer moves the vehicle's reading forward, never back.
Set a consumption norm per 100 km (kWh for electric vehicles) for each vehicle, with winter, urban and air-conditioning corrections in percent. Each sheet shows the normed litres, and the monthly sheet for a vehicle adds up the month's trips and sets normed litres against litres actually filled, plus the fuel cost.
For any month, 4fleet compares the litres the trip sheets say a vehicle should have used with the litres in the fuel log, and flags vehicles whose real consumption differs from the norm by more than a threshold. The threshold is 15% by default and you can change it.
For one vehicle, 4fleet adds the acquisition cost to maintenance, documents and fuel, and derives the cost per kilometre and the average litres per 100 km from the data you logged.
Create the account, enter each vehicle with its plate, VIN and mileage, and add the drivers with their licence dates.
Add insurance, inspection, road-use vignette, comprehensive cover, leasing and service dates. Everything that has an end date goes into the due list.
Log fill-ups, set each vehicle's fuel norm and create trip sheets by hand or from saved routes.
Print the monthly sheet for each vehicle, check norm against real consumption and read the cost per vehicle.
Short answers about what 4fleet does today: vehicle records, expiry list, costs and trip sheets.
It keeps one record per vehicle and driver, tracks the dates of insurance, technical inspection, road-use vignette, comprehensive cover, leasing instalments, periodic service and licences in a single due list, records service, repairs and fuel, and produces trip sheets and a printable monthly sheet with fuel balance.
Document end dates (insurance, technical inspection, road-use vignette, periodic service, tyre change, comprehensive cover, leasing instalments and others you add), driver licence expiry, the next periodic service worked out from the last one plus your interval (12 months by default), and a missing trip sheet for an active vehicle in use. Warnings show in the app within your window, 30 days by default.
No. The list is in the dashboard and there is no e-mail, SMS or WhatsApp to drivers or managers.
Each sheet holds the date, the places, the odometer at start and end and the purpose, and takes the vehicle's fuel norm to give normed litres. You can save a route and generate sheets for each chosen weekday in a range, and print a monthly sheet per vehicle with the month's fuel filled and its cost.
Yes. For a chosen month 4fleet compares normed litres from the trip sheets with litres in the fuel log and flags vehicles whose real consumption differs from the norm by more than a threshold, 15% by default, which you can change.
No. 4fleet works from the data you enter. There is no tracker, telematics link or live map.
Yes, set by plan. The plan also sets the number of drivers and users, and a new vehicle or driver past the limit is refused until you move to a larger plan. Trip-sheet and storage allowances are listed with each plan.
Written for English readers about fleet records, deadlines and costs. Facts about other products come from their official sites, with the date consulted.
