How do you keep track of company drivers' licences?

Q&A • Use cases

How do you keep track of company drivers' driving licences?

Licence records belong to each driver. When drivers sit in a separate spreadsheet from the vehicles, the expiry date is easily forgotten.

Short answer

  1. Keep one record per driver, with the licence expiry date.
  2. Assign each driver the vehicles they drive.
  3. Check the due-date list in the panel, within the window of days you set.
  4. Legal requirements for licences and medical certificates should be checked at the official source or with your accountant, not in the app.

What you keep for each driver

  • The driver's name and internal contact details.
  • The expiry date of the driving licence.
  • The vehicles assigned and their service and cost history.

How 4fleet helps

  • A driver register, with the licence expiry date kept against each driver.
  • A due-date list shown in the panel, including licences that are about to expire.
  • Assigning vehicles to drivers.

What 4fleet does NOT do

  • It does not send e-mails, SMS or WhatsApp messages about licences.
  • It does not check licences against official registers.
  • It has no separate driver role: drivers do not log in to the app.

See also