How do I get alerts before my RCA insurance or ITP inspection expires?
To get alerts before RCA or ITP expires, you enter the expiry dates for each fleet vehicle and enable in-app notifications. The fleet management software tracks the deadlines and warns you in advance, without you having to remember dozens of dates across the whole fleet.
Short answer
- You add each vehicle with the expiry dates for RCA insurance, ITP inspection, the road tax (rovinietă) and the service interval.
- You set the warning threshold — recommended 30, 7 and 1 day before the deadline.
- The notification appears automatically in the app, on the vehicle with the closest deadline.
- A single calendar shows you all the fleet's expirations, ordered from the most urgent.
- You renew on time and avoid fines for driving without valid RCA insurance or ITP inspection.
What deadlines you can track per vehicle
Tracked deadlines for a fleet vehicle
| Deadline | Typical frequency | Risk if it lapses |
|---|---|---|
| RCA insurance | 6 or 12 months | Fine + plate seizure; uncovered damage |
| ITP inspection | 1 or 2 years | Fine + driving ban |
| Road tax (rovinietă) | Monthly / yearly | Fine based on automatic cameras |
| Service interval | By mileage or time interval | Loss of warranty; accelerated wear |
A concrete example for a small fleet
Example: a company with 12 vehicles tracked deadlines in an Excel file. One RCA policy lapsed unnoticed and the car was stopped by police — a fine plus a vehicle immobilised for a day. After entering all 12 vehicles with their RCA and ITP dates and setting alerts at 30 and 7 days, the fleet administrator gets the notification in the app and renews in time. Zero missed deadlines in 6 months.
Common mistakes when tracking deadlines
- Keeping deadlines in Excel or a personal calendar — with 10+ vehicles, something always slips through.
- Setting a single alert exactly on the deadline — if you miss it, there is no second chance.
- Not entering the road tax and the service interval, even though they too cost dearly when they lapse.
- Not updating the date after renewal — the alert stays on the old deadline and becomes useless.
How 4fleet helps
- In-app expiry notifications module for RCA, ITP, road tax, service interval, seasonal tyres and leasing/CASCO instalments.
- Multiple thresholds per deadline (30/7/1 days) — you get several warnings, not just one.
- A single calendar for the whole fleet: you instantly see which vehicle has the nearest deadline.