How much does fleet management software cost?
With 4fleet the subscription is billed per account, not per vehicle: it starts at €1 a month and goes up to €8 for the full plan. The right choice depends on how many users your team has and how much you want to automate deadline and cost tracking — the number of vehicles does not change the price.
Short answer
- Free solutions cover only basic vehicle records; alerts and cost reports are missing.
- The entry plan, with vehicle records and expiry notifications for 2 users, costs €1 a month.
- The larger plans, with costs, trip sheets, fuel, documents and drivers, cost between €4 and €8 a month.
- ROI is calculated simply: fines avoided plus hours saved × the administrator's hourly cost.
- A single fine for expired RCA or ITP can exceed the annual cost of the software.
Price tiers and what you get
The 4fleet plans and what each includes
| Plan | Price/month | What's included |
|---|---|---|
| Start | €1 | Vehicle records, documents per vehicle, expiry notifications, 2 users |
| Plus | €1 | All of the above + SMS notifications and invoicing, 5 users |
| Pro | €4 | All of the above + driver time tracking, 15 users |
| Premium | €8 | All of the above + CRM and projects, 50 users |
How to calculate the real ROI
Concrete example: a company with 15 vehicles loses on average one hour per day on manually tracking deadlines, refuels and per-vehicle documents. Over 20 working days/month, that means 20 hours. At a €15 hourly cost, you lose €300/month. Add the risk of a fine for expired RCA or ITP — several hundred lei plus an immobilised vehicle. A 4fleet subscription starts at €1 a month — a fraction of the loss above — and removes the fine risk.
Common mistakes when choosing a price point
- You choose the cheapest plan and find the expiry alerts are missing — exactly the feature you wanted software for.
- You pay for a full plan without using even half the modules.
- You compare only the price, ignoring the risk of a fine that exceeds the annual cost.
- You don't calculate how much time you lose now with Excel; without this number, any price seems expensive.
How 4fleet helps
- A single predictable plan — vehicle records, expiry notifications, costs, fuel and trip sheets included.
- No implementation cost: you add the vehicles in a few minutes, with no external consultant.
- In-app notifications avoid fines for expired RCA or ITP — the software pays for itself.