How trip sheets work for company cars

Guide • Trip sheets

How do trip sheets work for company cars, and how do you keep them for several vehicles?

A trip sheet records where a car went, when and how far, and the fuel it used. With several cars and drivers, the sheets are the part that most often gets skipped or lost.

Short answer

  1. Keep one sheet per vehicle, not one shared sheet for the whole fleet.
  2. Save the routes you drive often, with the distance you enter once for each route.
  3. Generate the day sheets for a vehicle over a date range from those saved routes.
  4. Each sheet shows the fuel consumption based on the vehicle's own norm.
  5. At the end of the month, print the monthly sheet with the fuel balance for each vehicle.

Steps for several cars

  1. Enter the fuel norm of each vehicle.
  2. Save the routes you drive regularly, with the distance.
  3. Generate the sheets for the vehicle and the date range you need.
  4. Print the monthly sheet for each vehicle at the end of the month.

What 4fleet does not do with trip sheets

  • It does not measure distance: you enter the distance of each route.
  • It does not record the car's position: there is no GPS or tachograph link.
  • The monthly sheet is printed from the panel; the server does not export it to PDF or Excel.

See also