Reports • Fleet
Fleet reports: what numbers to track
A fleet run without numbers operates on instinct. A fleet run with reports knows which vehicle is expensive per km, which consumes above average and what deadlines are coming. Below you'll see what numbers to track and how to interpret them.
The essential numbers to track (short answer)
- Cost per km per vehicle: shows which car is expensive to keep.
- Fuel consumption per 100 km: shows deviations from the vehicle's average.
- Total cost of ownership (TCO): sums up purchase, fuel, maintenance and depreciation.
- Upcoming deadlines: how many RCA, ITP or services expire in the next 30 days.
- Vehicle utilisation: how many km it does per month — an underused vehicle costs for nothing.
How to interpret cost per km
- A cost per km rising month over month signals wear or increasingly frequent maintenance work.
- A very high cost per km at low mileage means an underused vehicle — reassign it.
- Compare similar vehicles: if one comes out much more expensive, it has a problem to identify.
Table: fleet numbers and what they reveal
Fleet numbers and their interpretation
| Number | What it shows | Warning signal |
|---|---|---|
| Cost per km | How expensive the vehicle is to keep | Rising month over month |
| Consumption per 100 km | Real fuel efficiency | Above the vehicle average |
| Deadlines in 30 days | The volume of renewals coming up | Several in the same week |
Useful monthly reports
- Total fleet cost per month: shows the overall spending trend.
- Top vehicles by cost per km: helps with replacement or reassignment decisions.
- Average consumption per vehicle vs. the historical average: catches faults early.
- Utilisation per vehicle: km driven per month — you identify cars sitting idle.
Common mistakes with reports
- Tracking only the total cost — you don't know which vehicle drags down profitability.
- Not comparing consumption with the historical average — you miss a fault until it becomes costly.
- Generating reports manually from Excel — you waste time and avoid reading them.
How 4fleet helps
- Automatic reports: cost per km, fuel consumption, TCO and upcoming deadlines per vehicle.
- Comparison between vehicles — you immediately learn which is expensive to keep or underused.
- Real-time dashboard accessible from any device — see the numbers from anywhere.