Notifications • Fleet expirations
Expiry notifications: how to never miss a fleet deadline again
The most costly mistake in managing a fleet is a missed deadline: an expired RCA, an overdue ITP or a forgotten road tax. In-app expiry notifications solve this automatically: they track all deadlines for each vehicle and warn you in advance. Below you'll see how it works and which deadlines it covers.
The 6 essential deadlines (short answer)
- RCA: the mandatory insurance — driving without it brings a fine and plate seizure.
- ITP: the periodic technical inspection — overrunning it bans driving and brings a fine.
- Road tax (rovinietă): the road levy — its absence is fined based on automatic cameras.
- Service interval: by mileage or time — missing it can void the warranty.
- Seasonal tyres and leasing/CASCO instalments: deadlines that cost dearly when forgotten.
Why in-app alerts beat a personal calendar
- They track all vehicles at once — with 10+ cars a personal calendar becomes unmanageable.
- Multiple thresholds per deadline (30/7/1 days) — if you miss the first alert, others follow.
- Alerts are tied to the vehicle, so you know exactly which car and which document expires.
- After renewal, you update the date once and the alert moves to the next deadline.
Table: deadlines, alert threshold and risk
Fleet deadlines and recommended alert thresholds
| Deadline | Recommended alert threshold | Risk if it lapses |
|---|---|---|
| RCA insurance | 30 and 7 days | Fine, plates seized, uncovered damage |
| ITP inspection | 30 and 7 days | Fine, driving ban |
| Road tax (rovinietă) | 7 and 1 day | Camera-based fine |
| Service interval | At 500 km or 14 days | Warranty lost, wear |
Real example
Example: a company with 12 vehicles tracked deadlines in an Excel file. One RCA lapsed unnoticed and the car was stopped in traffic — a fine plus a day of immobilisation. After enabling in-app expiry notifications, with alerts at 30 and 7 days for all 12 vehicles, the fleet administrator always renews in time. Zero missed deadlines in 6 months and no fines.
Common mistakes with deadlines
- Keeping deadlines in Excel — with 10+ vehicles, a date always slips through.
- Setting a single alert exactly on the deadline — if you miss it, there's no second chance.
- Not updating the date after renewal — the alert stays on the old deadline.
How 4fleet helps
- In-app expiry notifications for RCA, ITP, road tax, service interval, seasonal tyres and leasing/CASCO instalments.
- Multiple thresholds per deadline (30/7/1 days) — you get several warnings, not just one.
- A single calendar for the whole fleet: you instantly see which vehicle has the nearest deadline.