Every driver with their complete profile: which vehicles they drive, which licence they hold and when it expires. You assign cars, track licence validity and always have a clear picture of who drives what in the fleet.
In short: a fleet is not just vehicles but also the drivers who operate them — and an expired driving licence or a wrongly assigned vehicle can create serious legal and operational problems. 4fleet gives you a clear record of drivers: each driver has a profile with contact details, licence categories and their expiry date. You assign vehicles to drivers and instantly see who drives which car. The expiry notifications warn you in good time when a licence is about to expire, and each driver's history shows which vehicles they drove and which journeys they made. Managing drivers becomes as organised as managing vehicles.
A fleet driver is more than a name: they have contact details, one or more licence categories and validity deadlines that must be respected. 4fleet centralises this information into a profile per driver. You instantly see which licence categories they hold, when each expires and which vehicles have been assigned to them. You add a new driver in minutes and immediately have the basis for correct car assignment and licence tracking.
In an active fleet, cars move from one driver to another, and without a clear record the picture of responsibility is quickly lost. 4fleet lets you assign each vehicle to a driver and track the assignment history. You always know who drives a particular car and who drove it in the past. This clarity is useful when analysing incidents, tracking wear and justifying the usage of each vehicle in the fleet.
An expired driving licence means a driver who is no longer legally allowed to drive — a serious risk for any fleet. 4fleet tracks each driver's licence expiry date and, through in-app notifications, warns you in good time before a licence expires. This way, renewal happens on time, and you avoid the situation where a driver discovers on the day of the trip that their licence is no longer valid. Checking licence categories against the vehicle type prevents incorrect assignments.
Each driver builds up a history: which vehicles they drove, which journeys they made, how many kilometres they covered. The link with trip sheets brings accountability — each journey is associated with a driver, and their history shows how each vehicle is used. This data is useful for evaluating fleet usage, analysing consumption and wear, and deciding how to allocate cars among drivers. Managing people becomes as transparent as managing vehicles.
Contact details, the licence categories held, the licence expiry date, the assigned vehicles and the history of journeys made.
From the vehicle or driver profile, you link the car to the responsible driver. The assignment history is kept, so you always know who drove what.
Yes. 4fleet tracks each licence's expiry date and warns you in-app in good time, so renewal happens before the licence becomes invalid.
Yes. The driver's licence categories can be checked against the type of assigned vehicle, preventing incorrect assignments.
Yes. Each driver's history shows the vehicles driven and the journeys made, through the link with trip sheets.
Each journey is associated with a driver and a vehicle, so usage, consumption and incidents can be analysed clearly, per driver.
We show you how to assign cars to drivers, track licence validity with in-app alerts and always see who drives what in the fleet.
4fleet keeps track of drivers: vehicle assignments per driver, driving licences with expiry dates and trip history, so you always know who drives what and whether their documents are valid.
We are transparent — here is where 4fleet is not (yet) the best fit:
A fit for fleets wanting to know exactly who drives each vehicle and never let a driver out with an expired licence. Not a full HR package.
| Feature | Limit / scope | Indicative cost |
|---|---|---|
| Vehicle records + vehicle card | VIN, chassis number, mileage, TCO | from €1/mo |
| IN-APP expiry reminders | Insurance, inspection, road tax, service | included |
| Maintenance & service history | Repairs, accidents, service calendar | included |
| Digital documents per vehicle | Registration, insurance, inspection, invoices | included |
| Costs & reports | Monthly/annual cost, cost per km, consumption | included |
| Trip sheets & driver management | Route, km, purpose, consumption norm, licences with expiry | included in the fleet-management subscription |
An honest comparison on the criteria that matter for managing your own fleet.
| Criterion | 4fleet | Fleetio | Samsara | Webfleet | Frotcom |
|---|---|---|---|---|---|
| Vehicle records with card and TCO | Yes | Yes | Yes | Yes | Yes |
| Insurance/inspection/road-tax reminders | Yes | Yes | Limited | Yes | Yes |
| Maintenance and repair history | Yes | Yes | Limited | Yes | Yes |
| Digital documents archived per vehicle | Yes | Yes | No | Limited | Yes |
| Notifications without email (IN-APP) | Yes | Limited | No | No | Limited |
| Cost per vehicle and per kilometre | Yes | Yes | Yes | Limited | Yes |
4fleet brings into a single platform vehicle records, RCA/ITP/road-tax expiry reminders, maintenance history, digital documents, per-vehicle costs, trip sheets and driver management — without combining several separate systems.
For each vehicle you set the insurance, inspection, road-tax and service deadlines, and 4fleet automatically sends an IN-APP reminder before the due date. No email is ever sent — alerts appear directly in the app.
Yes. 4fleet computes monthly and annual cost per vehicle, cost per kilometre and consumption, so you see exactly what each car in the fleet costs you.
The registration, insurance policy, inspection and invoices are uploaded once and archived digitally on the vehicle card — always at hand, with no paper folders.
Yes. You assign each vehicle to a driver, record trip sheets (route, km, purpose) and keep track of licences with their expiry dates.
