All car papers, in one place
Each vehicle comes with a stack of documents: registration certificate, vehicle ID, insurance and comprehensive policies, inspection certificates, service invoices. In physical form, they get lost, worn or left in the car's glove compartment exactly when you need them at the office. 4fleet centralises them digitally: you upload each document and it stays linked to that vehicle's profile. Wherever you are, you have access to any car's papers from your phone or laptop.
Instant search: find any paper in seconds
When you urgently need a vehicle's insurance policy — for a claim, a check or a renewal — you no longer search through folders. In 4fleet you enter the registration number or VIN and immediately see all that car's documents, grouped by type: ownership papers, insurance, inspection, invoices. Filters by document type take you straight to what you want. The time lost searching for papers disappears, and the risk of not finding an important document at a critical moment drops to zero.
Documents linked to their deadlines
An insurance document or an inspection certificate is not just a file — it has an expiry date. In 4fleet, insurance and comprehensive policies and inspection certificates are linked to their deadlines, and the expiry notifications warn you in good time when a policy or inspection is about to expire. This way, the digital archive is not just storage but an active tool that tells you when each document on each vehicle needs renewing.
Safety and access from anywhere
Digital documents do not get lost, do not get wet and are not left forgotten in another city. Originals stay safe, while the digital copy is available any time, from any connected device, with encrypted transmission. When a driver needs a copy of the policy or registration, they access it directly, without calling you. The digital archive reduces paper, eliminates losses and makes fleet papers available exactly when you need them.
